What is a Movers Certificate of Insurance (COI)?
Do you need a Certificate of Insurance (COI) for your move?
Our COI Movers provide certificates of insurance (COI) at $45 per building.
Most buildings with move-in/move-out deadlines, elevator deadlines, doorman, and/or concierge services require a Certificate of Insurance (COI) before moving day. Therefore, it is generally a good idea to consult with your building(s) to see if a COI is needed for your move.
Why charge for COI’s?
Charging for Certificate of Insurance (COI) is a common practice in the moving industry, due to the specific insurance requirements and liabilities involved. Obtaining COIs often leads to additional expenses for COI moving company, as they must pay premiums or administrative fees for each certificate issued. Some moving companies—especially those that offer flat rate pricing, may not reflect the COI cost as a line item on their estimates, but they do factor the cost into their overall pricing structure. As an hourly rate company, we provide transparency about all the associated costs involved in the moving process.
Why Your Building or Office Might Require a COI?
As you prepare for your move, it’s essential to understand why your building may require a Certificate of Insurance (COI). Building owners mandate COIs to avoid liability for potential damage to shared spaces like elevators, hallways, walls, and doors. This ensures that the moving company is responsible for any damages, so you won’t have to worry about unexpected costs.
Additional Security Guarantees
Your building doesn’t require movers COI as a formality only. It protects everyone involved, from the moving team and property owners to other tenants in your building. For example, if something goes wrong during your move, like damage to the elevator glass or a minor injury to one of the team members, having a COI means that your moving company certificate of insurance will cover the cost. This will put both you and your building management at ease.
So, when planning your move, remember that getting a moving certificate of insurance is about protecting your interests and transitioning into your new space seamlessly.
COI For Customers
If you need a COI for moving for your building(s), here’s what we need from you:
Ask your building/management for a Sample COI (usually a PDF). If they do not have a Sample COI, ask them to provide a list of COI requirements that specify the Certificate Holder’s name and any Additional Insured information.
Please make sure the apartment number# is clearly listed for the building(s).
Also include the contact information (email and phone) for the building(s)/management where possible.
The cost of a COI is $45 per building. After you gather all the information, send it to us COI@jpUrbanMoving. We will process the information, email it to your building, and copy you on the correspondence.
Please also include an email contact for the building/management if possible. The COI will be provided to that contact with you copied. If no email contact is provided, the COI will be sent directly to you with a request to pass the documents along to management.
For Buildings/Management
If your tenants are required to obtain a COI for moving:
Please provide them with either a Sample Certificate PDF or a list of requirements that specify the certificate holder and any Additional Insured information. Once we have the information for your COI, we will email your building/management a copy.
We hold General Liability insurance, Worker’s Compensation & Disability insurance coverage.
Many New York City buildings require COI New Yrok before work is executed at the location. A COI is a document that verifies insurance coverage for the moving company, and specifies the condition that the insurance will be used. Click here to view the Certificate of Insurance Sample.
New York City buildings may require a COI before any work can begin. Though not all buildings require this, it is always important to check with management.
Our Advantages in Providing COI for Moving
When you partner with JP Urban Moving for all your NYC relocation and moving needs, you don’t just get a moving company on board; you also get a partner committed to making your move as seamless and secure as possible. Here’s how we stand out in providing moving company COI:
- Ease and Transparency
At JP Urban Moving, we focus on ease and transparency throughout the entire moving process. We are a fully insured and licensed company that works in alignment with all the local and state laws and regulations as we help you move from one place to another in the hustling-bustling NYC. You can count on us to ensure all insurance documents are properly prepared and delivered on time.
- Experience Working with Building Management
Our strong relationships with building managers across NYC give us a unique advantage when it comes to handling COIs. With extensive experience in providing COIs for various types of buildings, whether residential or commercial, you can trust that we know exactly what information is required.
- Professionalism and Reputation
At JP Urban Moving, we pride ourselves on our professionalism and reputation in the industry. Our clients consistently highlight our reliability and responsibility during the moving process.
Cost-effective moving services
Trained professional moving crew
Local NYC neighborhood familiarity
How the COI Process Works
At JPUrban Moving, obtaining a Certificate of Insurance (COI) for your move is simple and fuss-free. Here’s how it goes:
1. Contact Us to Request a COI
If your building requires a COI, inform us, your trusted moving company, as soon as possible, ideally a few days before your scheduled move. Early communication is key to ensuring everything is ready on your moving day.
2. Information Needed from the Building
To prepare your COI, your moving company will need specific information from your building management, including:
- Building contact details: Who should our movers communicate with?
- Building manager information: Name and contact number of the person in charge.
- Specific insurance requirements: Any unique requests from your building.
3. COI Preparation and Submission
Once your moving company has your necessary details, they will contact their insurance provider to prepare the moving company insurance certificate. After gathering all the required information, they will send the completed document directly to your building manager. This is what JP Urban Movers do.
4. Processing Time
To avoid last-minute issues, contact your moving company at least 2–3 days before your move. This gives us enough time to prepare and deliver the certificate of insurance moving company to your building without any stress on your part.
Choose JP Urban Moving as your licensed NYC mover
We are a licensed, insured, and fully accredited COI moving company – meeting all NYDOT, US DOT & MC regulatory requirements and standards. Our highly trained, professional, and friendly movers arrive with fully stocked & GPS-equipped trucks.
Whenever you are moving to a new home or office, storage, or moving in or out of NYC, our team is here to help.
Frequently Asked Questions about COIs
If you find out that your building requires a COI, simply reach out to your moving company right away. Inform them of this requirement and provide any necessary details so they can prepare it for you.
Our COI Movers provide certificates of insurance (COI) at $45 per building.
If you want to receive your COI on time, make sure to request it well in advance, ideally at least 2–3 days before your move. This will give everyone ample time to prepare.
If your building has specific terms they want to be included in the COI, don’t worry! Your moving company can adjust the document accordingly to meet those particular requirements, ensuring that everything is compliant with what’s needed for a smooth move.
